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The CSIRO Executive Team Governance Document defines the governance arrangements for the ET and its committees.
The intent of the CSIRO Executive Team (ET) Governance Document is to define the governance arrangements for the ET and its committees, as the primary executive management body in CSIRO. The document should be read in conjunction with:
Executive Team documents:
CSIRO operates in accordance with the requirements of applicable laws including the Science and Industry Research (SIR) Act 1949 and Public Governance, Performance and Accountability (PGPA) Act 2013 and the policies of the Australian Government.
The governance of CSIRO is outlined in the CSIRO Operating Model – CSIRO: the way we work.
The SIR Act specifies that the affairs of CSIRO shall be conducted by the Chief Executive subject to any policies determined by the Board and any directions given to the Chief Executive by the Board. [SIR Act s10A]
The Chief Executive is responsible to the Board for the development of the Organisation’s strategy and the management and performance of CSIRO. The Chief Executive manages the Organisation in accordance with the policies, strategy and plans approved by the Board and the Board Directions to the Chief Executive.
CSIRO's direction is set by the Minister, the Board, the Chief Executive and the Executive Team. The Board is assisted by the Audit and Risk Committee, the People, Health and Safety Committee, Australian Telescope Steering Committee and the Marine National Facility Steering Committee. The Executive Team is assisted by the Science, Strategy, Investment and Impact Committee and the Major Transactions Committee.
The Chief Executive is supported by the Executive Team (ET). As a team and through their individual roles, the members lead, direct, coordinate and control CSIRO’s operations and performance.
The ET is the primary executive management body in CSIRO.
To support the work of the ET, the Chief Executive, may from time to time, establish sub-committees of the ET and determine their charters, membership and chairs.
In practice, matters dealt with by the ET are generally assigned to an individual ET member (or other senior manager) for coordination and action, i.e.
Where cross organisational coordination or significant financial or risk thresholds are involved certain matters are assigned to a committee to collate, analyse and recommend to the ET and/or the Chief Executive. Typically there will be two types of committees:
The governance committees are the formal, standing sub-committees of the ET.
The Chief Executive appoints members of the ET and chairs and members of the formal sub-committees of the ET. The Chair of the ET is the Chief Executive.
Other ET members may attend ET Committee meetings but are not members of the ET Committee.
Members of the ET are deemed to be ‘senior managers’ for purposes of the Public Governance, Performance and Accountability (PGPA) Act 2013 and bound by the duties and obligations of that Act. The Chief Executive, as a member of the Board, is a director and senior manager for purposes of the PGPA Act.
The ET members are accountable to the Chief Executive for their individual performance as senior executives of CSIRO and as members of the ET, including the quality and collegiate nature of their contributions to the ET.
In meetings, ET members are encouraged to question, request information, raise any issue which is of concern to them, fully canvass all aspects of any issue confronting CSIRO and make decision (or cast their vote on any resolution) according to their own judgment.
Members will seek the best outcomes for the Organisation as a whole and base comments and decisions on good understanding of the Organisation’s legislative functions and obligations, policies and strategy, operating model and role, risk profile and financial position as well as the policies of the Australian Government and global science and innovation.
In fulfilling their duties, ET members will:
The Duties of ET Members apply to the operations of the ET Committees.
ET members will act in accordance with the CSIRO Code of Conduct and Conflict of Interest procedure. Members will register their Private Interests.
ET members will:
A standing item at the beginning of all ET and ET Committee meetings requires individual ET Members to declare and have documented any possible or potential conflicts of interest.
An ET member should absent himself/herself from the room when the ET discusses and votes on matters where an ET member has declared a material personal interest, or where a potential or actual conflict of interest or duty arises.
The ET is supported by two governance committees:
In addition, the ET is supported by specific purpose management committees:
The Board and Chief Executive may delegate powers to an eligible person or to a committee of eligible persons [SIR Act s10J and s22A].
Individual members of the ET hold ex-officio delegations and authorities from the Chief Executive to fulfil their roles in the organisation structure.
The ET as a committee does not hold any delegations from the Chief Executive or Board.
The authority of the ET and ET Committees comes from their Charters, approved by the Chief Executive, and from CSIRO’s policies, standards and procedures, which identify matters to be approved by the ET.
The Chief Executive will decide how a matter should be determined. In general, the ET exercises collective decision making to achieve consensus. It makes recommendations to or provides advice to the Chief Executive.
Newly appointed ET members will be informed of their responsibilities through a formal induction process.
The ET and ET Committees operate in accordance with approved Operating Guidelines that include membership and meeting arrangements. See Appendix at bottom.
The ET is supported by CSIRO Governance, which organises ET meetings and provides secretariat support. CSIRO Governance is a point of reference for all dealings between Board and Management.
The ET Secretary is responsible for preparation of the Agenda; ET forward agenda; annual calendar; issuing of papers prior to the meeting; ensuring presentations are ready for the meeting; and issuing Minutes and Actions Arising within 4 days of the meeting.
The ET Secretary holds the position of Secretary to the Board, and will seek to maintain synergy between the CSIRO Board and CSIRO Executive in the pursuit of the Organisation’s strategy.
As Secretary to the ET and Board, the Secretary will coordinate or oversight each of the Board and ET Committees to ensure good governance, appropriate focus on issues within their Charters, and effective reporting to the ET and Board, respectively.
Unless otherwise determined by the Chief Executive, the Executive Team will exercise collective decision making to achieve consensus.
However, the role of the Executive Team is to assist the Chief Executive, who will make the final decision.
Decisions are by consensus.
Decisions are not decided by a majority of votes and the chair does not have a presiding vote.
If there is no consensus, the matter will be referred to the Executive Team.
If there is no consensus, the transaction or matter will be referred to the Executive Team or Chief Executive.
Matters of a strategic or policy will be referred to the Executive Team.
Authority to act
(ie. review, advise, recommend, endorse or approve)
Authority of the Executive Team from:
Authority of the SICOM from:
Authority of the MTC from:
Length of papers:
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Last updated: Last updated: 27 February 2015
Printed from: Executive Team Governance Document (http://csiroaucd1-cdc.it.csiro.au/en/About/Leadership-governance/Chief-Executive-and-Executive-Team/Governance)